June 21, 2024

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What You Should Know About Room Blocks for Your Destination Wedding

If you’re planning a destination wedding, one of the most important decisions you will have to make is choosing where your guests will stay. In order to save money and create a more cohesive experience for your guests, many couples opt to reserve a room block at a hotel or resort near their wedding venue.

Why Book a Room Block?

Booking a room block offers several benefits for both you and your guests. For starters, it allows you to secure a discounted rate for a group of rooms. This can save your guests money on their accommodations while also making it easier for them to book a room at the same location as the wedding festivities.

Another advantage of booking a room block is that it ensures all of your guests will be staying in close proximity to each other. This not only makes it easier for them to attend all of the wedding events, but also allows for more opportunities for socializing and bonding.

How Many Rooms Should You Block?

The number of rooms you should block will depend on several factors, such as the size of your guest list and the availability at your chosen hotel or resort. As a general rule, it’s recommended to reserve around 80% of the expected number of guests. This will give your guests ample options while also preventing you from being financially responsible for any unused rooms.

Negotiating Room Block Rates

When negotiating room block rates, it’s important to keep in mind that hotels and resorts are businesses and will want to make a profit. However, if you have a large number of guests attending your wedding, you may be able to negotiate for a lower rate.

Some tips for negotiating room block rates include:

Mentioning that you are hosting a destination wedding and will be bringing in a large group of guests

Asking about discounted rates for reserving multiple rooms

Inquiring about any special packages or promotions currently available

Being flexible with your wedding date, as off-season dates may offer lower rates

Remember to always be polite and respectful in your negotiations.

Communicating Room Block Information to Guests

Once you have reserved a room block, it’s important to communicate this information to your guests. This can be done through various methods such as including the information on your wedding website, sending out an email to guests, or including it in your save-the-date cards.

Be sure to include the following information:

Hotel or resort name and location

Reservation deadline

How to make a reservation (either by phone or online)

Group code or special link for booking within the room block

It’s also helpful to provide alternative lodging options for guests who prefer to stay elsewhere.

Final Thoughts

Booking a room block for your destination wedding can save you and your guests both time and money while also creating a more enjoyable experience for everyone. Just remember to carefully negotiate rates, communicate the information clearly to your guests, and be prepared to make adjustments if necessary. With proper planning, reserving a room block can be one of the easiest aspects of your destination wedding.